Filofax Flex Setup for Work

I can't believe I've been using my flex for work with the same setup for about five months!  The system is working really well for me, but I'm getting antsy to change my setup.  So I decided I would share my current setup first.

                  

I'm using the Filofax A5 Leather Flex Lizard Print in the color blackcurrant.  When the binder is closed I wrap a Martha Stewart fabric elastic band around it.  I've traveled with it this way several times  and it keeps everything nice and secure.

I have three notebooks in the Flex...

• Franklin Covey Compass Weekly Classic - This is 8.5" x 5.5", so I had to trim the back cover slightly for it to fit in the flex.  I need to be able to report my time, by project, each week.  So I track my time throughout the day, then highlight time spent on each project with a different color.  It makes it very easy to report hours at the end of each week.  It also has a month on two page calendar where I track business travel, deadlines, project deployments, and paid time off. There is a monthly task list where I track accomplishments for the month.

• I use an A5 notebook for random jots and to take notes during meetings.  I use lots of sticky flags to mark projects or important notes.  After I finish a notebook, I archive the pages in a Staples mini binder.   That way I can always go back and find any notes, if I need to, without having a ton of notebooks hanging around.  I go through a notebook about every 2-3 months. Important meetings and notes get typed up and stored electronically.

• Lastly I'm using a Filofax Flex A5 Thin Ruled Notebook to track my To Dos. It's a very similar system to what I wrote about here. 

I also have a Flex pen loop that holds my new favorite pen, the Pentel EnerGel Pearl Needle Tip (0.5) with black liquid gel ink.

Thanks for Reading,

Tonya

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My Week #30

Here's a look at my weekly pages for week #30.

Here's how I use my weekly pages:

• Time/Day specific information goes on the specific day on the left hand side.  I try to keep appointments in chronological order.  I should mention I use Frixion pens in case I need to erase :)
• I highlight doctor appointments in pink so I can easily go back through the calendar at tax time and calculate out my medical mileage.
• I use MarkItDots to color code specific appointments and activities
• I use the Martha Stewart tear drop labels for reminders of tasks that don't happen on the same day of the week - so it's harder for me to remember the tasks.  For example, Monthly goals on the last Sunday of the month, giving my dogs heart-guard on the 15th of the month.  I also have to track medical tasks which happen every three or four days, so it makes it easy to track.
• I use mini stamps for birthdays and holidays

The notes pages hold tasks by context (Calls, Errands, Home).  At the bottom of the page I put my goals for the week.  This week I put them on a sticky note so they'd really stand out.  I like how that worked, so I may do that again in the future!

I tried out the new Scotch brand washi tape and I really like it, I'm able to write on it with a marker (at the top of the page I'm counting down the weeks until I'm on my beach vacation!).  I love the bright pinks and oranges of this particular tape, it's so vibrant, I'll definitely be buying more Scotch washi tape.